A great opportunity to make an impact in a fast-paced life science environment by supporting executive leadership and the organization with flexibility, precision, and a proactive, can-do attitude.

Vicore Pharma is growing and aims to strengthen its team by hiring a full-time Executive Assistant for its Stockholm headquarters.

The Executive Assistant's primary responsibility is to support the CEO (based in Boston, MA) in several diversified areas and activities and will also fulfil a key support role at Vicore. The responsibilities will include but are not limited to, travel arrangements, expense reports, managing calendars, and executive meeting scheduling and logistics. The Executive Assistant will also support in various corporate administrative matters, organizing conferences and meetings. The ideal candidate must have a keen sense of time management, logistics planning, organization, and attention to detail. Other areas of responsibilities may be possible, depending on the candidate’s background and interest and Vicore's needs. This role is collaborative and requires much coordination with internal and external contributors.

About Vicore Pharma

Vicore Pharma is a clinical-stage pharmaceutical company unlocking the potential of a new class of drugs with disease-modifying potential in respiratory and fibrotic diseases, including idiopathic pulmonary fibrosis (IPF). The company’s lead program, buloxibutid (C21), is a first-in-class oral small molecule angiotensin II type 2 (AT2) receptor agonist, which has received Orphan Drug and Fast Track designation from the United States Food and Drug Administration (FDA) and is currently being investigated in the global 52-week Phase 2b ASPIRE trial in IPF.

As an organization, Vicore Pharma value trust, integrity, and an open, friendly, and informal atmosphere. Vicore’s success depends on close collaboration and valuable contributions from every team member.

The company is publicly listed on Nasdaq Stockholm’s main market and employs approximately 30 people worldwide, with offices in Stockholm (headquarters), Copenhagen, and Boston. For more information about Vicore, please visit www.vicorepharma.com

Key responsibilities

• Provide a full range of administrative support for the CEO, proactively managing the calendar, organizing meetings, planning travel, expense reporting, and drafting communications

• Facilitate effective communication between executives and internal/external stakeholders

• Assist in the coordination and implementation of projects and initiatives as directed by the CEO

• Support on various corporate administrative matters

• Plan and organize company events

• Provide administrative support for department- and organization-wide projects

• Flexibility to undertake any additional tasks that may occur within the field

• Build effective relationships with the team by being highly responsive and flexible, with a “can do” approach to problem-solving

• Support on selected cross-functional projects, ensuring the timely completion of deliverables and objectives

Desired experiences and qualifications

• At least 5 years of experience in similar roles

• Experience in biotechnology or pharma environment is highly advantageous

• Experience from working in international/global context/company is advantageous

• Experience from working in publicly traded companies is advantageous

• Excellent organizational and multitasking abilities

• Ability to work independently with a proactive approach

• Proficient in digital tools, with a proven ability to quickly adopt and effectively use new systems

• Experienced user of Microsoft Excel, Word, PowerPoint, SharePoint, and MS Teams

• Fluent in English and Swedish, with strong verbal and written communication skills

Personal attributes

• Detail-oriented with strong problem-solving skills

• Positive attitude and team-oriented mindset

• Flexible and adaptable to changing priorities and tasks

• Ability to handle confidential information with integrity and discretion

• Demonstrated collaboration skills within the team

• Strong interpersonal and communication skills, both internally and externally

Location

This position is in our headquarters in Stockholm, with the flexibility to work from home a couple of days a week.

Reporting to: Chief Executive Officer


This is a fantastic chance to join a fast-growing pharmaceutical company, where you will have a direct impact on executive leadership and the overall organization. If you are proactive, detail-oriented, and ready to contribute in a dynamic environment, we encourage you to apply for this role and become a part of Vicore’s exciting journey.

Please apply through www.haegercarlsson.com

Questions are answered by

Anna Freese +46(0)76-174 75 81, anna.f@haegercarlsson.com

Anna Wikman +46(0)70-539 33 87, anna@haegercarlsson.com